Privacy & Data Handling
A plain-language summary of what information Clergy Connect stores and how it's used.
What we collect
Name, email address, and optional phone number for each clergy account; which parishes someone serves and how far they're willing to travel; recurring Mass/confession times and one-off events (funerals, weddings); a home city and state for priests who serve as substitutes without a parish of their own; the coverage requests submitted, approved, claimed, or denied over time; and a log of the emails Clergy Connect sends and the changes diocesan admins make. Each diocese chooses how long those logs are kept.
Why we collect it
Solely to coordinate coverage — matching an open Mass or confession slot with nearby clergy who are willing and able to cover it, and keeping the diocese's shared calendar accurate.
Who can see what
Diocesan admins can see every parish, clergy member, and request. A pastor can see their own information in full, and sees other clergy members' names and schedules only as needed to coordinate coverage. When a request is filled, the priest covering it and the priest who asked see each other's email address and phone number so they can coordinate. A diocese can also switch on a clergy Directory, off by default, that lets any signed-in priest in that diocese see colleagues' email, phone, and parishes. To help someone who can't sign in, an admin can sign in as a pastor in their own diocese (never as another admin); every such session is recorded in the admin activity log. No one at the diocese can view anyone's login credentials, and passwords are never stored in readable form.
Where it's stored
Data is stored in a secure database located in the United States. We use trusted service providers only to host the website, store data, and send email on our behalf. The parish map loads its background tiles from a third-party map service, so your browser contacts that service when you open the map (no account information is sent). We don't sell, rent, or share this data with anyone else, and there's no advertising or tracking of any kind — cookies are used only to keep you signed in and remember your language.
Removing your data
A diocesan admin can remove any account at any time, which deletes that person's login and clergy record. Admins can also set how long email and activity logs are kept, after which older entries are deleted automatically. To request removal of your own data, contact your diocese office directly.
This page is a plain-language summary, not a substitute for a legal privacy policy or data processing agreement. If your diocese requires a formal reviewed policy, please contact us before onboarding.