How it works
From open to covered.
From an open Mass to a covered one — the full flow, start to finish.
Set up your regular schedule
In My Schedule, add every Mass and confession time you regularly cover, plus any known one-off events like funerals or weddings. You choose from the churches you've listed in your Profile. This is what everything else is built on.
Request a sub
When you need coverage, submit a request from the Dashboard for one of your scheduled slots and pick the date. You can even ask specific colleagues first. One-off events default to their fixed date.
The diocese reviews it — or assigns someone directly
Most requests go to the diocesan office for a quick approval first. Admins can open it to everyone eligible, or assign a specific pastor right there — then only that pastor and the requester are emailed. The diocese can also mark certain types, like confessions, to skip approval entirely.
The right clergy are matched automatically
Once approved, the diocese's notification sequence starts. By default the first send goes to every pastor whose travel radius covers that parish — measured from their closest home parish — skipping anyone who has opted out or is on vacation. A diocese can instead send it to everyone, or only to its substitute-only priests.
Everyone eligible is notified
Each matched pastor gets an email with a one-time claim link. You don't have to wait for email either — Dashboard → Open across the diocese shows everything currently open, with a one-tap claim.
First to claim, covers it
Whoever responds first is confirmed instantly. If two people click at the same moment, only the first one actually goes through — no double-booking, no awkward phone calls.
Already booked that day? You decide
If a request clashes with something you already have — overlapping times, or not enough time to drive between parishes — you'll be asked what to do: accept and keep both, accept and step off the commitments you tick for just that day (other priests on that Mass are told), or cancel.
It shows up everywhere, and you can reach each other
The shared Calendar updates immediately for everyone. Whoever's now covering gets an Add to Calendar link, and both priests see each other's email and phone number on their Dashboard so they can sort out the details directly.
Good to know
A few things worth knowing.
Nothing falls through the cracks
Your diocese sets a notification sequence in hours: who gets the first send, then follow-up reminders — to the same group, everyone, or substitute-only priests — and finally an alert to the diocesan office and the requester if it's still unfilled. Each step waits the number of hours you choose after the one before it.
Matching is based on distance, not just a list
Every pastor sets their own travel radius. If someone serves more than one parish, matching always uses whichever of their home parishes is closest. A diocese can also turn distance off so everyone hears about every request.
The diocese can tune the whole flow
From Settings, diocese staff turn on auto-approval for specific event types, set the diocese's timezone, choose how long ask-first requests wait, allow or hide vacations, add a personal welcome message, and decide how long email logs are kept.
Ask specific colleagues first
When you request a sub, you can name colleagues to ask first. If none of them claim it within the window your diocese sets, it opens up to everyone eligible automatically.
Admins can help without a password reset
Admins can sign in as a pastor to help someone who can't get in (never as another admin), resend welcome emails, or switch welcome emails off when adding people so a roster can be prepared quietly.
Email your way
Each admin chooses, for each kind of admin email, whether it arrives right away, in a daily digest, or in a weekly digest. A diocese can also switch on a clergy Directory so priests can find each other's email and phone number.
See it in your diocese.
Get in touch and I'll set it up with you, or sign in with the email address the diocese has on file to see your schedule.